PST Assistant Project Manager (APM)

Definition
This position requires effective management, coordination and communication with all parties involved throughout the development and implementation of Petroleum Storage Tanks projects. This position is responsible for direct assistance to the Project Manager in estimating and bidding projects, subcontracting, managing project schedule, budgeting and providing the Project Superintendent (PS) with the necessary tools, accountability and support to successfully manage the project in the field.

Distinguishing Characteristics
The APM is a direct support position to the Division/Project Managers. It is primarily an office position that is responsible for all administrative aspects of the project from inception to close out. In addition, the position will require filling a need in the field for the PM if the PM is previously engaged.

Supervision Exercised/Received
Receives direction from the Division Manager and Project Managers. Position will be required to communicate guidance from the DM/ PM to field personnel.

Examples of Essential Duties
The following duties represent the principal job duties; however, they are not allinclusive.

• Assisting in estimating projects and preparing written proposals
• Soliciting, qualifying and evaluating subcontractor bids
• Ordering materials
• Preparing submittals if required
• Preparing project schedules
• Prepare, review and/or administer prime contracts, subcontracts, work orders and change orders
• Review submittals for compliance with project specs & insure they are processed timely to include setting up the submittal log
• Maintain PST project files (both paper & electronic) from inception through close out
• Request bid bonds and payment/performance bonds
• Collect subcontractor W-9’s and certificates of insurance
• Assist DM/ PM in preparing all documents required for billing purposes, to include completion percentages, affidavits, updated schedules, and associated documents required by specific government entities.
• Prepare & Submit O&M’s

Examples of Other Duties
The following duties represent duties that are generally performed by this position, but are not considered to be principal job duties:

• Distribute brochures & marketing materials to prospective new clients
• Represent UST in a professional manner at trade shows, luncheons, or client gatherings.

Career Ladder Information
Experience gained in this classification may serve to meet the minimum requirements for promotion to a Project Manager.